Jaybee         Children's Occupational Therapy Service Kent

What information we collect, use, and why

We collect or use the following information to provide services and goods:

• Names and contact details
• Addresses
• Date of birth
• Health information (including dietary requirements, allergies and health conditions)
• Photographs or video recordings (where applicable)

We also collect or use the following information to provide services and goods:

• Health information

We collect or use the following information to comply with legal requirements:

• Name
• Contact information
• Health and safety information

We also collect or use the following information to comply with legal requirements:

• Health information 

Lawful bases 

Our lawful bases for collecting or using personal information to provide services and goods are:

• Consent

Our lawful bases for collecting or using personal information for legal requirements are:

• Consent

Where we get personal information from

• People directly
• Schools, colleges, universities or other education organisations
   

How long we keep information

7 years past a child’s 18th birthday (25 years of age). 

Who we share information with

Others we share personal information with

• Health care providers (with consent)
• Organisations we need to share information with for safeguarding reasons

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal data.

Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

19 June 2024